Letters of Permission

Letters of Permission

Credits from other institutions can be counted towards your University of Guelph program if they are taken under a Letter of Permission. There are several steps in the process that you need to know.

• A Request for Letter of Permission form is available from the Program Counselling Office or from Enrolment Services in the Office of Registrarial Services (located on the third floor of the University Centre). You will need to obtain appropriate approvals (signatures), as indicated on the form, before applying for admission to the other institution. It is your responsibility to read the directions on the Request for Letter of Permission form.
• You must apply to the visiting institution and meet that institution's deadlines for admission application, registration and fee payments.
• You are required to have an average of 60% or above and be Eligible to Continue at the University of Guelph in order to be considered for a Letter of Permission.
• Generally, if the course(s) that you are requesting is (are) offered at the University of Guelph in class or by distance education, then you will not be permitted to take it (them) through Letter of Permission.
• Once the Letter of Permission is approved, take the form to Enrolment Services in the Office of Registrarial Services for processing and pay the fees associated with the Letter of Permission. The Registrar's Office will send a letter to the host institution to inform them of your eligibility.
• Any changes in the courses taken must have the appropriate approvals from the Program Counsellor and must be verified by official documentation from the other institution. The University reserves the right to deny credit equivalency for courses taken without prior approval.
• Courses taken with Letter of Permission will not count as course attempts under the Continuation of Study regulations nor will the grades count in the semester average, the overall academic average, or your specialization average (as applicable). The courses will appear as credited (CRD) on your transcript and may be used towards your overall program requirements.
• You are responsible for ensuring that the host institution forwards the official transcript(s) directly to Enrolment Services in the Office of Registrarial Services at the University of Guelph. If the transcript is not received by the twentieth class day of the semester following completion of the courses, an F will be entered on your University of Guelph internal academic record.
• There will be a notation on your official transcript that credits have been taken at another university.
• A $50.00 fee is required at the time of submission of the Request for Letter of Permission Request form.
• Students must get specific approval from their Program Counsellor to complete final program credits on Letter of Permission. Students should be aware that using a Letter of Permission for final credits will likely delay graduation due to the paperwork involved. For example, students planning to attend a convocation ceremony in June will likely not be able to, but instead will be considered for graduation for the next convocation in the Fall semester.